4.1.14 Create a Risk Hazard

 

Risk Hazards Items are an important part of the Risk feature in AgilityBMS. Control allows the user to formalise procedures and processes put in place to mitigate and reduce the chance of a risk occurring. Hazard is then linked to Risk Evaluation.  In most circumstances Risk Hazards are used with regards to health, safety and environmental risks only.



4.1.14.1 To Create a Risk Hazard Item

 

  1. Navigate to the Workspaces Tab
  2. Click the New Risk Hazard icon (Create Risk Hazard window appears) 


Create Risk Hazard Window


  1. If required enter Number
  2. Enter Title
  3. If Advanced Properties are in place and are required then select relevant Advanced Properties
  4. If Item Roles are in place click Add or Item Role icon 
  5. Navigate to the Detail tab
  6. Click Detail Tab
  7. Specify Description of Risk Hazard (this can be just a brief description)
  8. The Risk Hazard Item can be linked to other AgilityBMS Items or to URL Links
  9. The Risk Hazard can also have attachments added to it


Risk Hazard Details Window


  1. Click Save (Risk Hazard is now saved in the system) or you can Save and Check In the Risk Hazard Item
  2. The Risk Hazard Item is now ready for the Item Workflow to be initiated
  3. Add Links to AgilityBMS Items


  • Click Add Links

  • Search for AgilityBMS Items

  • Select required AgilityBMS Items

  • Press Select


  • Click Add URL

  • Select URL or Dynamic URL from drop down list

  • Enter Destination URL

  • Define Link Name

  • Click OK



  1. Add Attachments (if required) by selecting files from your local or network dives (there is no limit to the number of attachments, but each is limited to 15MB in size)


  • Click Create New Attachment
  • Select a file to upload as an attachment
  • Click Open



  1. Click Save (Risk Hazard is now saved in the system) or you can Save and Check In the Risk Hazard Item
  2. The Risk Hazard Item is now ready for the Item Workflow to be initiated.



Notes:

  1. You can add the Item to a Navigator - See Section 4.1.2 for details on how to achieve this
  2. You can add the Item to a Group - See Section 4.1.3 for details on how to achieve this
  3. You can define Periodic Review Settings of the Item - See Section 4.1.4 for details on how to achieve this
  4. You can define Subscription Settings of the Item - See Section 4.1.5 for details on how to achieve this



4.1.14.2 Action a Risk Hazard Item after Creation


  1. In the Risk Hazard Designer toolbar select Action Items


New Item Window Management


-XMRFoeDeTrJ-QCVIX_nWiaA5l2VMSnpxQ.png

Item Workflow Screen


  1. The Item Workflow screen is opened where the Risk Hazard (the default workflow for a Risk Evaluation is Advanced) can have the following set:


  • Send for Review with the Review Task Settings being modified if required - See Section 4.3.4 for details on how to achieve this
  • Set as Reviewed
  • Send for Approval with the Approval Task Settings being modified if required - See Section 4.3.7 for details on how to achieve this
  • Set as Approved
  • Release.



4.1.14.3 Action a Risk Hazard at a Later Date

 

  1. On the Welcome page or Workspaces tab, select Item Query
  2. Enter the Number/Title or part of the Number/Title of the Risk Hazard in the All or part of the item: field
  3. In Where item type is: select Risk Hazard
  4. Click Search
  5. On the required Risk Hazard, right-click on the Risk Hazard and select Action Items


New Query > Risk Hazard Item > Showing Right Mouse Button Options


  1. The Item Workflow screen is opened where the Risk Hazard Item can enter into the Item Workflow, see previous section (4.1.14.2) for more information.