4.1.12 Create a Risk Matrix Item

 

Risk Matrix items are an important part of the Risk feature in AgilityBMS. Risk identification and mitigation can be implemented by using Risk Matrices with Risk Evaluations to identify the risk level in achieving operational objectives. Risk Matrices are then linked to Risk Evaluations. 



4.1.12.1 To Create a Risk Matrix Item

 

  1. Navigate to the Workspaces Tab
  2. Click the Risk Matrix icon (Create Risk Matrix window appears) 


Create Risk Matrix Window


  1. If required enter Number
  2. Enter Title
  3. If Advanced Properties are in place and are required then select relevant Advanced Properties
  4. If Item Roles are in place click Add or Item Role icon 
  5. Navigate to the Detail tab
  6. Click Detail Tab


New Risk Details Window Showing Run Wizard Button


Risk Matrix Wizard


  1. Click Next
  2. Specify Matrix Information


Risk Matrix Information


  • Specify Title
  • Specify Description
  • Specify Terminology (by default Probability and Consequence is selected)
  • Click Next


  1. Specify Likelihood (Probability)


Risk Matrix Likelihood/Probability Information


  • Click Add
  • Specify Title
  • Specify Description
  • Click OK



Note that based on the risk matrix requirements at least 3 and a maximum of 9 likelihood entries can be added.


  • Click Next


  1. Specify Consequence (Severity)


Risk Matrix Severity/Consequence Information


  • Click Add
  • Specify Title
  • Specify Description
  • Click OK



Note that based on the risk matrix requirements at least 3 and a maximum of 9 consequence entries can be added.


  • Click Next


  1. Specify Risk Ratings


Risk Matrix Rating Information


  • Click Add
  • Specify Title
  • Specify Description
  • Specify Colour
  • Click OK
  • Click Next



  1. Configure Risk Matrix


Fully Completed Risk Matrix


  1. Click Finish (Matrix is added to the list of AgilityBMS matrices)



  1. Click Save (Risk Matrix is now saved in the system) or you can Save and Check In the Risk Matrix Item
  2. The Risk Matrix Item is now ready for the Item Workflow to be initiated



Notes:


  1. You can add the Item to a Navigator - See Section 4.1.2 for details on how to achieve this
  2. You can add the Item to a Group - See Section 4.1.3 for details on how to achieve this
  3. You can define Periodic Review Settings of the Item - See Section 4.1.4 for details on how to achieve this
  4. You can define Subscription Settings of the Item - See Section 4.1.5 for details on how to achieve this



4.1.12.2 Action a Risk Matrix after Creation

 

  1. In the Risk Matrix Designer toolbar select Action Item


New Item Window Management


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Item Workflow Screen


  1. The Item Workflow screen is opened where the Risk Matrix (the default workflow for a Risk Matrix is Advanced) can have the following set:


  • Send for Review with the Review Task Settings being modified if required - See Section 4.3.4 for details on how to achieve this
  • Set as Reviewed
  • Send for Approval with the Approval Task Settings being modified if required - See Section 4.3.7 for details on how to achieve this
  • Set as Approved
  • Release.



4.1.12.3 Action a Risk Matrix at a Later Date

 

  1. On the Welcome page or Workspaces tab, select Item Query
  2. Enter the Number/Title or part of the Number/Title of the Risk Matrix in the All or part of the item: field
  3. In Where item type is: select Risk Matrix
  4. Click Search
  5. On the required Risk Matrix, right-click on the Risk Matrix and select Action Items


New Query > Risk Matrix Item > Showing Right Mouse Button Options


  1. The Item Workflow screen is opened where the Risk Matrix Item can enter into the Item Workflow, see previous section (4.1.12.2) for more information.