3.1.3 AgilityBMS Items

 

Items are the core of AgilityBMS. There are number of different AgilityBMS items and they can be divided into two sections:


  1. Items following the Item Workflow:

  • Document
  • Process Map
  • Overview
  • Person
  • Role
  • Group
  • Glossary
  • Risk Matrix
  • Risk Hazard
  • Risk Evaluation
  • Risk Control
  • Risk Evidence


  1. Items not following the Item Workflows:

  • System Navigator
  • Item Role
  • User Login
  • Feedback


Document  – Can be a Microsoft Office file, Adobe PDF, Image (JPEG, PNG, etc.), URL Link or any other common file format that needs to be included in the system for reference (by default follows Advanced Item Workflow).


Process Map  – Displays information in a visual way illustrating a business process with its Activities and involvement of different individuals in those Activities. Allows clear identification of the tasks involving all Actioners. Different symbols on a Process Map indicate the flow of Tasks and where decisions need to be made. Other symbols link to supporting documents for further information or to other related Process Maps (by default follows Advanced Item Workflow).


Overview  – Can be a diagram illustrating the organisation’s structure and objectives which can take form of varying styles. Different areas in Overviews can be linked through AgilityBMS to other AgilityBMS Items, sections of documents or URL links.  A great example of a quick way how to locate information in the system (by default follows Advanced Item Workflow).


Person  – Contains and displays information about a Person, this information is typically synchronised from Active Directory (by default follows Basic Item Workflow).


Role  – Is a Job Description, describing the Role and Responsibilities of and employee in the organisation. Role Items are often associated with Actioners on Process Maps (by default follows Basic Item Workflow).


Group  – Groups allow the grouping together of various Items under a common header or can be used to restrict access/secure Items in AgilityBMS (by default follows Basic Item Workflow).


Glossary  – Contains the definition of terms within AgilityBMS where the type of Glossary can be a definition or an abbreviation (by default follows Basic Item Workflow).


Risk Evaluation  – Risk Management can be implemented by using these to identify the risks involved in achieving operational objectives (by default follows Advanced Item Workflow).


Risk Control  – Controls are a way of formalising procedures and processes put in place to Mitigate and reduce the change of the risk occurring. Risk Controls are linked to Risks (by default follows Advanced Item Workflow).


Risk Evidence  – Contains Item(s) which provide record and evidence of carrying out a risk control procedure. They are linked to Risk Controls (by default follows Advanced Item Workflow).


System Navigator  – Allows a quick navigation through the User Suite content with the use of a tree like structure similar to that found in the sidebar in Windows Explorer (does not follows Item Workflow, however needs to be Released).


Risk Matrix  – Is a graphical representation of the amount of harm that can be expected to occur during a given time period due to specific harm event (does not follow Item Workflow).


Item Role  – Item Roles are a placeholder for Task Actioners associated with certain Items (does not follow Item Workflow).


User Login  – Is a login automatically created with the use of Active Directory (does not follow Item Workflow)


Feedback  – Comment created by a user in the User Suite, where the comment can relate to a specific Item or the system as a whole (does not follow Item Workflow).