2.4 Roles and Responsibilities

 

The Roles and Responsibilities page shows which Roles the User holds in an organisation and which Processes are connected to those Roles.


To open Roles and Responsibilities:

 

  1. Navigate to Main Menu (top of the screen)
  2. Click the Roles and Responsibilities menu button.


The Roles and Responsibilities page is divided into two sections; the top section with the Primary Role information displayed by default along with three tabs below, which have the following information and are accessible from clicking the tab.


  • Secondary Role(s)
  • Groups
  • Items.


Primary Roles


The Primary Role is the main Role or job the User has been assigned. Each User may only have one Primary Role.


Roles and Responsibilities showing Primary Role information


The Primary Role information is displayed expanded by default; however, the window can collapsed by clicking the vertical chevrons next to the Primary Role Title.


The Items shown in the following areas are hyperlinked; therefore selecting any Item will open the Item up in a new window:


  • Primary Role Title - This opens the corresponding Role Item
  • Reports To - This opens the corresponding Role Item
  • Supporting Links
  • Processes
  • Controls
  • Compliance


Secondary Roles


Roles and Responsibilities showing Secondary Role information


The Secondary Role(s) shows any additional Roles the User has been assigned. This may be a job or a responsibility, for example, fire warden or first aider, which has Processes associated with it.


The Secondary Role information is displayed collapsed by default; however, the window can expanded by clicking the vertical chevrons next to the Secondary Role Title.


Groups


Roles and Responsibilities showing Group information


The Groups show any Process Maps in which the Role is an Actioner.


The items shown in the following areas are hyperlinked; therefore selecting any Item will open the Item up in a new window:


  • Primary Role Title - this open the corresponding Role Item
  • Supporting Links
  • Processes
  • Controls
  • Compliance


Items


Roles and Responsibilities showing Items information


The Items table provides information on the Items within the system where you hold an Item Ownership Role; headings would be based upon the Item Roles defined within the Admin Suite.


Note the Roles and Responsibilities page may be different, depending on the settings specified by your System Administrator.