2.2 Introduction to Items and Search

 

Items are the core of AgilityBMS. There are eleven main Item types:


  • Document
  • Role
  • Overview
  • Person
  • Process Map
  • Risk Evaluation
  • Risk Control
  • Risk Hazard
  • Evidence
  • Risk Matrix
  • Group


Document – all common electronic document formats can be referenced by this item type, including Adobe PDF, Microsoft Word and Excel.


Role – a Role is essentially a job description describing a role a person has in the organisation. Role items are often associated with actioners on Process Maps.


Overview – diagrams often illustrate the organisation's structure and objectives in a top-level diagram of varying styles. Different areas on the diagram can link through to supporting sections and documents. This is another good way of locating information in the system.


Person – contains and displays information about a Person, this information is typically synchronised from Active Directory and will contain fields such as Full Name, Email Address, Telephone Number.


Process Map – provides information in a visual way illustrating a business process with its activities and involvement of different individuals in those activities - allowing clear identification of the tasks involving different actioners. The different symbols on a Process Map indicate the flow of tasks and where decisions need to be made. Other symbols link to supporting documents for further information or to other related Process Maps.


Risk Evaluation – Risk Control can be implemented by using these to identify the risks involved in achieving operational objectives.


Risk Control – controls are a way of formalising procedures and processes put in place to mitigate and reduce the chance of the risk occurring. Risk Controls are linked to Risks.


Risk Hazard – Risk Hazards can be defined that are associated to what generates the Risk.


Evidence – contains information which provides a record and confirmation of carrying out and adhering to a risk control. They are linked to Risk Controls.


Risk Matrix – is a graphical representation of the amount of harm that can be expected to occur during a given period due to specific event and how likely it is to happen.


Group – Groups within AgilityBMS are a way to gather together various items under a common header. There are 3 Types of groups within AgilityBMS (Items, Audience and Applicability Group).